The Southeastern Conference Faculty Travel Program is intended to enhance faculty collaboration that stimulates scholarly initiatives between SEC universities. It gives full-time faculty members (as defined by the home university) from one SEC university the opportunity to travel to another SEC campus to exchange ideas, develop grant proposals, present lectures, conduct research and deliver performances. The program may not be used in conjunction with outside employment. An account of how funds are spent must be detailed in the travel summary that is submitted to the SEC no later than September 1 of the program year.
Each university is responsible for developing its own application and selection process to identify participating faculty, and general program procedures are as follows:
- Each SEC university will be able to access up to $10,000 per year from the SEC for faculty members participating in the travel program.
- Travel program checks will be written from the SEC in November to the faculty member’s home institution and will be applicable to all program participants. The faculty member’s home institution is responsible for distributing the travel funds for transportation, room, board, etc.
- The faculty member may visit any SEC institution, and consideration must be given to how many other SEC faculty will be on a particular campus that year and/or in the same timeframe. (All travel must occur between August 1 and July 31 each year.)
- The travel funds should be used during an appropriate period, such as a sabbatical leave, the summer, a designated university break, etc., and, faculty members are responsible for arranging coverage of their duties at their home institutions.
- The faculty member should contact a host unit (e.g., department, research center, school, etc.) that he or she wishes to visit to determine that unit’s receptivity and availability. During the visit, the faculty member may consult with faculty and/or students, offer lectures, present concerts, conduct research, etc.
- After the visit, the faculty member should complete the SEC’s online reporting form that provides an opportunity to summarize the experience and share if future collaborations are planned.
If a university wishes to host a faculty member, the following basic guidelines should apply:
- SEC Faculty Travel Program funds may not be used to host faculty members.
- A representative from the host unit should issue a letter of invitation to the faculty member outlining expectations for the visit, and if available, the preferred visit dates.
- Once a host unit has accepted a faculty member, an individual from the unit should be available to assist with matters related to lodging, office space, telephones, computers, parking and access to special facilities.
- The host unit should announce and promote the faculty member’s visit and the planned activities, including through social media. Please contact Dr. LeNá McDonald with any updates, announcements, or promotions.
Using the program online submission form, the following information must be provided to the SEC by the home institution’s SEC Faculty Travel Program administrator (or designee) by August 1 each year.
- List of faculty participants
- Name (as appropriate for publicity) and title
- Contact information (mailing and email addresses)
- Host SEC university and unit
- Anticipated visit dates
- Brief summary of planned activities
- Portion of SEC funds faculty member will receive
- Faculty member’s biography (no more than 125 words)
- Faculty member’s professional head shot (color, 1000×1000 pixels, 72 dpi resolution, jpeg format)
- Copy of host unit’s invitation letter to the faculty member